Athletic Requirements

There are several requirements of our student-athletes, as well as parents, prior to participation. Below is an outline of these items. Please refer to this page throughout the academic year and especially prior to each sports season to ensure all of the necessary requirements are completed in order to compete. Failure to complete these items means you will not be able to participate in any sports-related activity, including, but not limited to, practices and games. These requirements are within the guidelines of the National Federation of State High School Associations (NFHS), the Ohio High School Athletic Association (OHSAA) and Gilmour Academy.

If you have any questions, please contact a member of the Gilmour Academy Lancer Athletic Department.


Checklist of Requirements to Participate

For your reference, here is a list of items each student-athlete in Grades 6-12 must complete each season prior to participation in any athletic activity, including but not limited to, practices and games.

_____      Get a physical from family physician (valid for 13 months from exam date)

_____      Maintain all student medical forms in Final Forms Account (Contact Athletic Trainer Kara Dolling with questions - (see Final Forms Account section below for more information)

_____      Review yearly OHSAA Preseason PowerPoint presentation. (Grades 9-12 only) (access below in OHSAA Preseason PowerPoint section)

_____      Review sport-specific cautionary form(s) (access forms below in Cautionary Statements section - no need to sign, just view)

_____      Attend preseason Player/Parent Meeting(s) (see dates below in Preseason Meetings section)


Final Forms Account

All families at Gilmour have a Final Forms account that was created upon enrollment to the school. Final Forms is a school-wide online database that allows easy access to your child’s medical history, emergency contact information, forms required for athletics, plus much more. This database replaces the Gilmour Parent Portal you may have used in the past. For instructions and to access your Final Forms account, please click here: Final Forms Login.

From your Final Forms account, you will be able to:

  • fill out electronic forms necessary for school and athletics
  • access forms to fill out online, print, then take to your physican for completion at your child's physical exam
  • update important contact information 
  • update important medical history for your child

For all forms that require a physical signature from a doctor, please fax to our secure medical line at: 440-226-8334 or return to Athletic Trainer Kara Dolling in the Athletic Center Training Room on weekdays between 9 a.m. - 3 p.m. Both athletics and school nurses will have access to this information so there is no need to drop off anywhere else on campus. We strongly discourage emailing any medical documentation as this is not HIPPA compliant.

For any questions regarding how to access your Final Forms Account or any items contained within the account, please contact Athletic Trainer Kara Dolling at: or 440-473-8000 x7008.


Preseason Meetings

At the beginning of each sports season, parents and student-athletes are required to attend a meeting to be made aware of the obligations required in order to have the privilege of participating in interscholastic athletics as a representative of Gilmour Academy and the OHSAA. Attendees will review the school’s essential eligibility standards, athletic policies and procedures, as well as the code of conduct and individual team rules and requirements. 

See below for a list of upcoming meeting dates and locations:


Middle School Winter 2019-20 Sports Meeting – Tuesday, October 22, 2019 at 4:45 p.m. in Our Lady Chapel

Upper School Winter 2019-20 Sports Meeting – Thursday, October 24, 2019 at 6:30 p.m. in Our Lady Chapel 


2019-20 Sport-Specific Summer and Fall/Winter/Spring Start Date Information for Students (Grades 6-12)

For those students in Grades 6-12 interested in participating in athletics during the 2019-20 academic year, please refer to the appropriate information packet link below, which not only contains information for the summer months for each sport, but also for fall activities and official start dates for each sport:

2019-20 Athletics Start Date Info for Upper School (Grades 9-12)

2019-20 Athletics Start Date Info for Middle School (Grades 6-8)

This packet will allow student-athletes and their families to gain important sport-specific information, such as start dates, summer workouts and coach contact information for all sports offered at Gilmour Academy, as well as additional helpful information.


2018-19 OHSAA Preseason PowerPoint

All student-athletes and parents are responsible for reviewing the 2018-19 OHSAA Preseason PowerPoint presentation.


Cautionary Statements

The Gilmour Academy Lancer Athletic Department has developed safety guidelines for all students participating in school-sponsored athletic activities and events.

Each sport is unique in its characteristics, skills and rules of participation. All athletes, parents and coaches must understand the specific characteristics of each sport in order to maximize the safety of participation and completion.

Specific areas of emphasis include:

  1. Preparation for practice and events
  2. Locker room and building activities
  3. Pre- and post-practice and event activities
  4. Hazards specific to each sport
  5. Management of emergency situations

These issues will be discussed for each sport by the coaching staff at the initial preseason player/parent meeting and will be periodically reviewed during the season.

Additionally, injuries can and do occur during athletic activities. The severity of any injury is unknown until it occurs and is assessed by trained personnel. We understand the possibility of sustaining an injury ranging from minor to catastrophic exists while participating in any athletic program.

Click the appropriate sport(s) name(s) in the following table to review the cautionary statement forms. You do not need to sign or return these documents.


Basketball Cheerleading Cross Country
Football Golf Hockey Lacrosse
Soccer Swimming Track & Field  Volleyball



Optional Cardiac Screening

Gilmour Academy is partnering with Mobile Cardiac Overview and Risk Evaluation (mCore) to offer both EKG and Echo tests for our students in a convenient and cost effective manner. We offered several sessions last year, which were well received by parents and students. Each session was held in the Media Room located in the Gilmour Academy Athletic Center Wellness Room. We will be offering additional sessions during the upcoming academic year. Cost is $75 and advanced registration is required. Learn more about the previous screening here: Cardiac Screening Flyer. Once future dates are finalized, we will post them here and on our various athletic social media platforms.