Athletic Requirements

There are several requirements of our student-athletes, as well as parents, prior to participation. Below is an outline of these items. Please refer to this page throughout the academic year and especially prior to each sports season to ensure all of the necessary requirements are completed in order to compete. Failure to complete these items means you will not be able to participate in any sports-related activity, including, but not limited to, practices and games. These requirements are within the guidelines of the National Federation of State High School Associations (NFHS), the Ohio High School Athletic Association (OHSAA) and Gilmour Academy.

If you have any questions, please contact a member of the Gilmour Academy Lancer Athletic Department.


Checklist of Requirements to Participate

For your reference, here is a list of items each student-athlete in Grades 6-12 must complete each season prior to participation in any athletic activity, including but not limited to, practices and games.

_____      Get a physical from family physician (valid for one calendar year from exam date)

_____      Completion of OHSAA Preparticipation Physical Forms by parent and physician, turned in to Gilmour Academy Lancer Athletic Department (Gilmour does accept these forms)

_____      Completion of Ohio Department of Health Concussion Information Sheet turned in to Gilmour Academy Lancer Athletic Department (also included with OHSAA Preparticipation Physical Forms)

_____      Completion of sport-specific cautionary form(s) turned in to Gilmour Academy Lancer Athletic Department (see Cautionary Statement section below)

_____      Attendance at preseason meeting(s)

_____      Review of yearly OHSAA Preseason PowerPoint presentation. (Grades 9-12 only) (can also be accessed below)

_____      Completion of Eligibility Checklist turned in to Gilmour Academy Lancer Athletic Department (Grades 9 through 12 only)

_____      Completion of all student medical forms in Parent Portal

_____      Completion of Sudden Cardiac Arrest, Lindsay's Law form in Parent Portal (Grades 9-12 only)


Optional Cardiac Screening

Gilmour Academy is partnering with Mobile Cardiac Overview and Risk Evaluation (mCore) to offer both EKG and Echo tests for our students in a convenient and cost effective manner. The next available session is March 5, 2018 from 8 a.m. - 4 p.m. in the Media Room located in the Gilmour Academy Athletic Center Wellness Room. Cost is $75 and advanced registration is required. Learn more about the screening here: Cardiac Screening Flyer


Preseason Meetings

At the beginning of each sports season, parents and student-athletes are required to attend a meeting to be made aware of the obligations required in order to have the privilege of participating in interscholastic athletics as a representative of Gilmour Academy and the OHSAA. Attendees will review the school’s essential eligibility standards, athletic policies and procedures, as well as the code of conduct and individual team rules and requirements. At the conclusion of the meeting, all Upper School parents and student-athletes are required to complete the eligibility checklist before the student-athletes can become eligible to compete for Gilmour Academy in a regular-season contest.

See below for a list of upcoming meeting dates and locations:

Upper School Spring Sports Meeting – Monday, Feb. 12, 2018 at 6:30 p.m. in Our Lady Chapel 

Middle School Spring Sports Meeting – Tuesday, Feb. 27, 2018 at 4:45 p.m. in Our Lady Chapel


Cautionary Statements

The Gilmour Academy Lancer Athletic Department has developed safety guidelines for all students participating in school-sponsored athletic activities and events.

Each sport is unique in its characteristics, skills and rules of participation. All athletes, parents and coaches must understand the specific characteristics of each sport in order to maximize the safety of participation and completion.

Specific areas of emphasis include:

  1. Preparation for practice and events
  2. Locker room and building activities
  3. Pre- and post-practice and event activities
  4. Hazards specific to each sport
  5. Management of emergency situations

These issues will be discussed for each sport by the coaching staff at the initial preseason player/parent meeting and will be periodically reviewed during the season.

Additionally, injuries can and do occur during athletic activities. The severity of any injury is unknown until it occurs and is assessed by trained personnel. We understand the possibility of sustaining an injury ranging from minor to catastrophic exists while participating in any athletic program.

Click the appropriate sport(s) name(s) in the following table to download the cautionary statement forms and return to the Gilmour Academy Lancer Athletic Department prior to participation. 


Basketball Cheerleading Cross Country
Football Golf Hockey Lacrosse
Soccer Swimming Track & Field  Volleyball



2017-18 OHSAA Preseason PowerPoint

All student-athletes and parents are responsible for reviewing the 2017-18 OHSAA Preseason PowerPoint presentation.


2017-18 Sport-Specific Summer and Start Date Information for Students (Grades 6-12)

For those students in Grades 6-12 interested in participating in athletics during the 2017-18 academic year, please refer to the 2017-18 Athletic Start Information document to gain important sport-specific information, such as start dates, summer workouts and coach contact information for all sports offered at Gilmour Academy.

This information will also be emailed out to all Gilmour Academy families from the Admission Department during July to be used as a supplemental resource to help prepare for the upcoming academc year.


Student-Athlete Health History and Preparticipation and Physical Information (Grades 6-12)

For those student-athletes in Grades 6-12 interested in participating in athletics during the 2016-17 academic year, various health information, medical history and a valid physical MUST be on file PRIOR to any participation in athletics, which includes, but is not limited to, practices and games. These forms can be found by logging into the Parent Portal. Some additional forms you will need to complete can be accessed here:

For all medical inquiries, please contact athletic trainer Kara Dolling at: or 440-473-8181.