Athletic Requirements

There are several requirements of our student-athletes, as well as parents, prior to participation. Below is an outline of these items. Please refer to this page throughout the academic year and especially prior to each sports season to ensure all of the necessary requirements are completed in order to compete. Failure to complete these items means you will not be able to participate in any sports-related activity, including, but not limited to, practices and games. These requirements are within the guidelines of the National Federation of State High School Associations (NFHS), the Ohio High School Athletic Association (OHSAA) and Gilmour Academy.

If you have any questions, please contact a member of the Gilmour Academy Lancer Athletic Department.


Checklist of Requirements to Participate

For your reference, here is a list of items each student-athlete in Grades 6-12 must complete each season prior to participation in any athletic activity, including but not limited to, practices and games.

_____      Get a physical from family physician (valid for one calendar year from exam date)

_____      Complete OHSAA Preparticipation Physical Forms by parent and physician, turn in hard copy to Athletic Trainer Kara Dolling OR upload to your Final Forms Account (forms can also be accessed through your Final Forms Account)

_____      Complete Ohio Department of Health Concussion Information Sheet in Final Forms Account (link here is for reference-only)

_____      Set up, complete and maintain all student medical forms in Final Forms Account (Contact Athletic Trainer Kara Dolling with questions - (see Final Forms Account section below for more information)

_____      Complete both Parent and Student Sudden Cardiac Arrest, Lindsay's Law form in Final Forms Account (Grades 9-12 only)

_____      Review yearly OHSAA Preseason PowerPoint presentation. (Grades 9-12 only) (access below in OHSAA Preseason PowerPoint section)

_____      Review sport-specific cautionary form(s) (access forms below in Cautionary Statements section)

_____      Attend preseason Player/Parent Meeting(s) (see dates below in Preseason Meetings section)


Final Forms Account

Final Forms is the electronic database used by the Gilmour Academy Athletic Department. Please note, this is not the same as the online parent portal used by the school. All Gilmour families with students in Grades 6 through 12 have a Final Forms account. This is what you will utilize throughout your time at Gilmour to complete all of the paperwork required to paticipate in athletics. 

  • Access your Final Forms Account online at:
  • Your account is created for you once you enroll at Gilmour Academy. You should receive an email to confirm your account and set a password. It will be sent to the email you provided at the time of your child's enrollment.
  • To set up your password or if you forget your existing password, go to the site and click 'Parent' log in and then select 'Forgot Password' and follow the steps.
  • Once logged in to your Final Forms Account, you will be prompted to complete all of the necessary forms for your student(s).
  • By completing the forms on the Final Forms site, you are completing all OHSAA and the State of Ohio-required forms for athletic participation.
  • You do not need to complete paper forms in addition to those on the site (The links on this page are for reference only).
  • The ONLY paper form that must be completed and turned in to the Athletic Trainer is the completed physical form that gets signed and dated by your physician. 
  • Please note, NEWLY-enrolled students do not have access to their emails until the first day of school in August. Therefore, the required student signatures within your Final Forms Account will not be able to be completed until after the first day of school when that email has been activated. Please disregard the student signature portion in your Final Forms Account until after the first day of school.

For any questions regarding how to access your Final Forms Account or any items contained within the account, please contact Athletic Trainer Kara Dolling at: or 440-473-8000 x7008.


Preseason Meetings

At the beginning of each sports season, parents and student-athletes are required to attend a meeting to be made aware of the obligations required in order to have the privilege of participating in interscholastic athletics as a representative of Gilmour Academy and the OHSAA. Attendees will review the school’s essential eligibility standards, athletic policies and procedures, as well as the code of conduct and individual team rules and requirements. 

See below for a list of upcoming meeting dates and locations:


Upper School Winter Sports Meeting – Monday, Feb. 11, 2019 at 6:30 p.m. in Our Lady Chapel

Middle School Winter Sports Meeting – Tuesday, Feb. 26, 2019 at 4:45 p.m. in Our Lady Chapel 


2018-19 Sport-Specific Summer and Fall/Winter/Spring Start Date Information for Students (Grades 6-12)

For those students in Grades 6-12 interested in participating in athletics during the 2018-19 academic year, please refer to the appropriate information packet link below, which not only contains information for the summer months for each sport, but also for fall activities and official start dates for each sport:

2018-19 Athletics Start Date Info for Upper School (Grades 9-12)

2018-19 Athletics Start Date Info for Middle School (Grades 6-8)

This packet will allow student-athletes and their families to gain important sport-specific information, such as start dates, summer workouts and coach contact information for all sports offered at Gilmour Academy, as well as additional helpful information.


Student-Athlete Health History and Preparticipation and Physical Information (Grades 6-12)

For those student-athletes in Grades 6-12 interested in participating in athletics during the 2018-19 academic year, various health information, medical history and a valid physical MUST be on file PRIOR to any participation in athletics, which includes, but is not limited to, practices and games. These forms can be found by logging into your Final Forms Account. For hard copies of these forms, please access the below links:

For all medical inquiries, please contact athletic trainer Kara Dolling at: or 440-473-8000 x7008.


2018-19 OHSAA Preseason PowerPoint

All student-athletes and parents are responsible for reviewing the 2018-19 OHSAA Preseason PowerPoint presentation.


Cautionary Statements

The Gilmour Academy Lancer Athletic Department has developed safety guidelines for all students participating in school-sponsored athletic activities and events.

Each sport is unique in its characteristics, skills and rules of participation. All athletes, parents and coaches must understand the specific characteristics of each sport in order to maximize the safety of participation and completion.

Specific areas of emphasis include:

  1. Preparation for practice and events
  2. Locker room and building activities
  3. Pre- and post-practice and event activities
  4. Hazards specific to each sport
  5. Management of emergency situations

These issues will be discussed for each sport by the coaching staff at the initial preseason player/parent meeting and will be periodically reviewed during the season.

Additionally, injuries can and do occur during athletic activities. The severity of any injury is unknown until it occurs and is assessed by trained personnel. We understand the possibility of sustaining an injury ranging from minor to catastrophic exists while participating in any athletic program.

Click the appropriate sport(s) name(s) in the following table to review the cautionary statement forms. 


Basketball Cheerleading Cross Country
Football Golf Hockey Lacrosse
Soccer Swimming Track & Field  Volleyball



Optional Cardiac Screening

Gilmour Academy is partnering with Mobile Cardiac Overview and Risk Evaluation (mCore) to offer both EKG and Echo tests for our students in a convenient and cost effective manner. The last session we offered was on March 5, 2018 from 8 a.m. - 4 p.m. in the Media Room located in the Gilmour Academy Athletic Center Wellness Room. We will be offering additional sessions during the upcoming academic year. Cost is $75 and advanced registration is required. Learn more about the previous screening here: Cardiac Screening Flyer. Once future dates are finalized, we will post them here and on our various athletic social media platforms.